Apex PMS

Overview Paragraph

•	Apex is an established Property Management System (PMS) within the hospitality Industry, particularly in Southern and Eastern Africa.
•	Apex is your complete front of house solution with a friendly Microsoft ‘look and feel’ for your staff’s convenience.
•	The products key attributes are ease of use and low training requirements. Front desk can access all functions and guest information from one screen. Other key features include, reservation lookup, room chart, room availability, room rack (digital whitney rack), reports package for all management – financial, housekeeping and front office reports.
•	Apex enables seamless integration with all aspects of your properties requirements, from POS and Stock Control integration (Micros, PlusPoint etc.), telephone management systems integration (MAN3000, Midas etc.), accounting software (AccPac, Great Plains, Sun, Pastel) as well as a fully integrated functions and banqueting module for conferencing environments.
•	You also have the option of including an activities module and if your establishment operates as timeshare, we also have a timeshare module to manage guest share-blocks and reservations.
•	Apex is your ‘all-in-one screen’ view of your property with a multitude of choice in terms of your preferred vantage point. With a seamless interface to a CRS (eRes®) you have managed control of your inventory and rates both at the property, central reservations office - if applicable - and on the web.
•	Using Open Travel specifications to develop our software, Hospitality Technology International (Pty) Ltd has made it an easy and open system for your convenience, promoting seamless development between all aspects of your business and the industry standard demands.
•	For a more detailed look at Apex PMS and its management features and functions, view our online brochure - Apex PMS.

Reservations and Front Office Management

•	Apex is a world class property management system, capable of managing all of your day to day reservations and rooms management functions.
•	Colour coded information and drill down buttons enable quick access to data from different perspectives or for different functions.
•	The electronic Whitney Rack presentation is a powerful tool enabling Front Desk and Reception staff to manage your hotel or lodge at a glance.
•	Apex has various options for the front office staff to manage reservations from an all in one screen room rack presenting allocated and un-allocated rooms to a dynamic availability screen.
•	All of your housekeeping functions are easily manageable using any of your room chart views as well as various daily reporting options. Use the ‘Room Status’ screen to manage housekeeping quickly and easily.
•	Search for reservations using the lookup screen, filtering on anyone of the criteria used to make the reservation – last name, first name, reservation number, room number, ID number, Company or even the guests car registration.

Banqueting

•	Apex has a banqueting module for conferencing properties.
•	The module incorporates a single master folio for conferencing, banqueting and accommodation.
•	Apex has a dynamic function room availability screen.
•	Apex banqueting allows for one master booking for all events.
•	Reservation staff can keep track of and manage per event resource allocation and these are chargeable to a guest folio.
•	The banqueting module also incorporates a food service, allowing for the creation of menus, attached to the event allocated on the function sheet.
•	Apex handles intuitive revenue distribution for 24 hour and day conference packages.
•	We can generate pro-forma and PCO contracts for banqueting bookings.
•	Easy generation of function sheets.
•	Apex produces exceptional event detail, accommodation booking detail, resources and food menu charges correspondence letters.

Housekeeping and Maintenance

•	Apex manages your daily room statuses from its easily accessible and easily manageable ‘room status’ menu option.
•	The status of the room is automatically changed from ‘clean’ to ‘dirty’ when you run day end at the property.
•	The housekeeping status of the room is also visible on your ‘room rack’ view for an overall snapshot of the property.
•	The maintenance status of a room is managed under housekeeping as well, allowing for the room to be removed from inventory or not.
•	A unit under maintenance can be flagged for urgent attention or it can be flagged as a low level maintenance issue not removing the room from your inventory and it can still be sold.
•	Apex creates extensive housekeeping and maintenance reporting options available daily for practical management of the housekeeping staff and maintenance issues.

Deposit Accounting and Debtors AR/TA

•	Developed to International standards, Apex PMS accounts for full deposit payments and debtors accounting statements.
•	Apex interfaces to most major accounting packages, including AccPac, Pastel, Sun and Great Plains for revenue and charge posting, with account balances presentable in Apex.

Daily Audit and Balancing Reports

•	Apex PMS offers exceptional day end and batch posting functionality, making the opertional side of things as smooth as possible.